The Operations Coordinator plays a critical role in keeping Naseeha's day-to-day operations running smoothly. This position blends financial administration, human resources coordination, and project support for grant-funded programs. The ideal candidate is organized, discreet with sensitive information, comfortable managing multiple priorities, and confident working independently in a remote environment.

Bookkeeping & Finance Support

• Support the organization's finance firm with monthly bookkeeping, including tracking and organizing receipts

• Assist with reconciling expenses against budgets and financial records

• Support the preparation and coordination of internal and external audits

• Attend weekly meetings with the finance representative to review status, flag issues, and align on priorities

Human Resources

• Coordinate onboarding and offboarding for employees and contractors, including documentation, system access, and orientation logistics

• Maintain accurate and up-to-date HR records and ensure compliance with organizational policies

• Administer payroll processing in coordination with finance and leadership

• Manage day-to-day operation of HR systems, including time-off tracking and approvals

• Prepare, track, and maintain employee and contractor contracts

• Support internal employee communications, including policy updates and HR announcements

Project & Grant Management Support

• Support the management of active grants, including tracking key deliverables and requirements

• Monitor and maintain a calendar of reporting deadlines to ensure timely submissions

• Coordinate communications and follow-ups with donors and funders alongside program and leadership staff

• 2+ years of experience in an operations, administrative, HR, bookkeeping, or coordinator role (nonprofit experience an asset)

• Familiarity with basic bookkeeping/accounting concepts and expense reconciliation

• Experience with HR administration, including payroll and employee records, is an asset

• Strong organizational skills with the ability to manage multiple deadlines across different functions

• High degree of discretion and professionalism when handling confidential financial and personnel information

• Comfortable working independently in a remote, distributed team environment

• Strong written and verbal communication skills

• Proficiency with common productivity, HR, and accounting/bookkeeping software (e.g., QuickBooks, payroll platforms, Google Workspace)

• Alignment with and sensitivity to Naseeha's mission and the communities we serve

• Must be eligible to work in Canada

• Full-time, permanent, fully remote position

• Comprehensive benefits package

• 2 weeks paid vacation

• 7 days paid sick leave

• The opportunity to contribute to a mission-driven organization supporting Muslim mental health across North America

Interested candidates should submit a resume and brief cover letter to careers@naseeha.net.

Please include the following format in your subject line:
Role title_Name of Applicant.

Applications will be reviewed on a rolling basis given the immediate start date.

Naseeha Mental Health is an equal opportunity employer and welcomes applications from all qualified candidates.